The new EU General Data Protection Regulation kicks into action on the 25th May 2018. This is an update of the Data Protection Act 1998. This will affect any organisation processing Personal Data of a resident of the EU, and any organisations outside of the EU which processes such data.
This will include the UK after Brexit in 2019.
Personal data is any kind of data that identifies someone. For example, this can be their name or email address. The new GDPR guidelines state that you must be transparent, fair and lawful about what you do with your employee’s personal data.
Regardless of the size of your business, you are required by law to review your data protection policies and practices.
If you're an employer, this will include how you process the data you hold relating to your employees.
You must log consent when obtaining certain HR data from an employee from 25th May 2018, usually any data beyond that which is required to process payroll and satisfy HR requirements.
There will also be changes to how you process an employee’s request to see what information you have on file about them (subject access requests) and an employee’s right to be deleted, which is more limited than many believe.
• Appoint a board director or equivalent to take sole responsibility to get the organisation ready.
• Assess the skills and knowledge within the organisation and appoint an external advisor where necessary.
• Complete a Gap Analysis.
• Decide how to deliver the remediation required.
• Start making, and recording, the changes required.
• Train your employees on the revised data protection regulations.
• Review employment contracts, handbooks, policies and procedures.
If you are not compliant with the GDPR by 25th May 2018, you could face a fine of 4% of your businesses global annual turnover.
We can update your employment contracts, handbooks, policies and forms to be
compliant with GDPR.
That’s one less item on your checklist!
If you're a client, we will do this for FREE!
If not, talk to us about our retained services to take advantage of this great offer.
Simply ring 01206 752100, or [email protected] to discuss.
We will respond to your call back within 24 hours during business working hours×